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docs: system fields update

Signed-off-by: Raju Udava <86527202+dstala@users.noreply.github.com>
pull/7380/head
Raju Udava 10 months ago
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packages/noco-docs/docs/070.fields/040.field-types/070.date-time-based/050.created-time.md

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---
title: 'Created Time'
description: 'This article explains how to create & work with a Created Time field.'
tags: ['Fields', 'Field types', 'Date & Time', 'System fields']
keywords: ['Fields', 'Field types', 'Date & Time', 'System fields', 'Created Time']
---
Since version v0.204.0 (Jan 2024), NocoDB internally captures the time when record was created. This information is stored as a system field in the database & is hidden in the table by default. To view this information on the UI, you can either enable `Show System Fields` OR create a `Created Time` field manually by following the steps below.
Default system field can be only hidden from UI. It cannot be modified, duplicated or deleted.
:::note
- When connected to an external database, `CreatedTime` field is not created automatically. You can create a `CreatedTime` field manually by following the steps below.
- `CreatedTime` field is empty indicates the record predates the created at feature (v0.204.0, Jan 2024). Prior to this feature release, it was possible to remove this from the table.
:::
## Create a `CreatedTime` field
1. Click on `+` icon to the right of `Fields header`
2. On the dropdown modal, enter the field name (Optional).
3. Select the field type as `CreatedTime` from the dropdown.
4. Click on `Save Field` button.
![image](/img/v2/fields/types/created-time.png)
## Cell display
`CreatedTime` field is displayed as a read-only field in the table view. It is displayed as a date & time string in the format `DD MMM YYYY, HH:mm`.
## Related fields
- [Last Modified Time](060.last-modified-time.md)

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---
title: 'Last Modified Time'
description: 'This article explains how to create & work with a last modified time field.'
tags: ['Fields', 'Field types', 'Date & Time', 'System fields']
keywords: ['Fields', 'Field types', 'Date & Time', 'System fields', 'Last Modified Time']
---
Since version v0.204.0 (Jan 2024), NocoDB internally captures the time when record was modified. This information is stored as a system field in the database & is hidden in the table by default. To view this information on the UI, you can either enable `Show System Fields` OR create a `Last Modified Time` field manually by following the steps below.
Default system field can be only hidden from UI. It cannot be modified, duplicated or deleted.
:::note
- When connected to an external database, `LastModifiedTime` field is not created automatically. You can create a `LastModifiedTime` field manually by following the steps below.
- `LastModifiedTime` field is empty indicates
- the record predates the `LastModifiedTime` feature (v0.204.0, Jan 2024). Prior to this feature release, it was possible to remove the `LastModifiedTime` field from the table.
- the record was never modified.
- external database connection : information is captured only after the field is explicitly created.
:::
## Create a `LastModifiedTime` field
1. Click on `+` icon to the right of `Fields header`
2. On the dropdown modal, enter the field name (Optional).
3. Select the field type as `LastModifiedTime` from the dropdown.
4. Click on `Save Field` button.
![image](/img/v2/fields/types/last-modified-time.png)
## Cell display
`LastModifiedTime` field is displayed as a read-only field in the table view. It is displayed as a date & time string in the format `DD MMM YYYY, HH:mm`.
## Related fields
- [Created Time](050.created-time.md)

32
packages/noco-docs/docs/070.fields/040.field-types/080.user-based/020.created-by.md

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---
title: 'Created By'
description: 'This article explains how to create & work with a Created By field.'
tags: ['Fields', 'Field types', 'Created By']
keywords: ['Fields', 'Field types', 'Created By']
---
Since version v0.204.0 (Jan 2024), NocoDB internally captures the user who created a record. This information is stored as a system field in the database & is not included in the table by default. To view this information on the table, you can create a `Created By` field manually by following the steps below.
## Create a `Created By` field
1. Click on `+` icon to the right of `Fields header`
2. On the dropdown modal, enter the field name (Optional).
3. Select the field type as `CreatedBy` from the dropdown.
4. Click on `Save Field` button.
![image](/img/v2/fields/types/created-by.png)
:::note
- When connected to an external database, user creating record information is not captured automatically. You can create a `Created By` field manually by following the steps above. For external database connections, this field is not a system field & can be deleted.
- `Created By` field is empty indicates the record either
- predates the created by feature (v0.204.0, Jan 2024). Prior to this feature release, this information was not captured.
- was created using shared form.
- external database connection : information is captured only after the field is explicitly created.
:::
## Cell display
`Created By` field is displayed as a read-only field in the table view. Displays email address of the user who created the record if the user has no display name set. If the user has a display name set, the display name is displayed.
## Related fields
- [Last Modified By](030.last-modified-by.md)

32
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@ -0,0 +1,32 @@
---
title: 'Last Modified By'
description: 'This article explains how to create & work with a Last Modified By field.'
tags: ['Fields', 'Field types', 'Last Modified By']
keywords: ['Fields', 'Field types', 'Last Modified By']
---
Since version v0.204.0 (Jan 2024), NocoDB internally captures the user who last modified a record. This information is stored as a system field in the database & is not included in the table by default. To view this information on the table, you can create a `Last Modified By` field manually by following the steps below.
## Create a `Last Modified By` field
1. Click on `+` icon to the right of `Fields header`
2. On the dropdown modal, enter the field name (Optional).
3. Select the field type as `LastModifiedBy` from the dropdown.
4. Click on `Save Field` button.
![image](/img/v2/fields/types/last-modified-by.png)
:::note
- When connected to an external database, user last modifying record information is not captured automatically. You can create a `Last Modified By` field manually by following the steps above. For external database connections, this field is not a system field & can be deleted.
- `Last Modified By` field is empty indicates the record either
- record was created & never modified.
- predates the last modified by feature (v0.204.0, Jan 2024). Prior to this feature release, this information was not captured.
- external database connection : information is captured only after the field is explicitly created.
- `Last Modified By` field is not updated when a record is initially created (is initialized to NULL).
:::
## Cell display
`Last Modified By` field is displayed as a read-only field in the table view. Displays email address of the user who last modified the record if the user has no display name set. If the user has a display name set, the display name is displayed.
## Related fields
- [Created By](020.created-by.md)

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